TalentLoft Security Statement

Effective Date: October 30, 2025

1. Overview

At TalentLoft, we recognize that the confidentiality, integrity, and availability of your information are essential to earning and maintaining your trust.

This Security Statement outlines the technical and organizational measures we implement to protect the data we collect, process, and store in connection with our services.

2. Our Security Commitment

TalentLoft is committed to safeguarding information using industry-standard security practices, including encryption, access control, continuous monitoring, and incident-response readiness.

We design our systems with security and privacy by default and by design, ensuring that protection measures evolve alongside technological and regulatory developments.

3. Governance and Frameworks

We maintain an internal security governance program guided by the following frameworks and best practices:

ISO 27001: Information Security Management System (ISMS) principles.
SOC 2 Type II: Trust Services Criteria (Security, Availability, Confidentiality).
NIST Cybersecurity Framework: Identify → Protect → Detect → Respond → Recover.
CIS Controls: Benchmarking against Center for Internet Security recommendations.
Our security posture is reviewed periodically to align with evolving threats and compliance obligations.

4. Data Encryption

All sensitive data transmitted between users and our systems is protected using TLS 1.2 or higher. Data stored within our infrastructure is encrypted at rest using AES-256 or an equivalent cryptographic standard. Encryption keys are managed securely through restricted, role-based key management systems.

5. Access Control

Access to internal systems and data is limited to authorized personnel following the principle of least privilege.

Multi-factor authentication (MFA) is required for all administrative accounts.
Role-based access control (RBAC) ensures personnel can access only the data required for their duties.
Access reviews are conducted quarterly, and inactive credentials are promptly revoked.

6. Network and Infrastructure Security

TalentLoft’s systems are hosted in secure, enterprise-grade cloud environments that maintain redundancy, physical security, and environmental controls.

We employ firewalls, intrusion detection/prevention systems (IDS/IPS), endpoint protection, and automated threat monitoring across our network.

Regular vulnerability assessments and penetration tests are performed by both internal teams and third-party security specialists.

7. Application Security

Our development process follows secure-by-design principles:

Source code undergoes peer review and static code analysis.
Dependencies are scanned regularly for known vulnerabilities.
Production changes follow documented change-management and approval workflows.
We continuously evaluate new tools and methodologies to enhance our secure software development lifecycle (SSDLC).

8. Monitoring and Incident Response

We maintain a 24/7 monitoring process for security events, including automated alerts and behavioral anomaly detection.

In the event of an incident, we follow a documented Incident Response Plan consisting of:

Identification and containment.
Impact assessment.
Eradication and recovery.
Notification of affected parties and regulatory authorities when legally required.
All incidents are logged, reviewed, and used to improve preventive controls.

9. Business Continuity and Disaster Recovery

TalentLoft maintains a Business Continuity and Disaster Recovery (BC/DR) program to minimize downtime and data loss.

Data backups are encrypted and stored in geographically redundant locations.
Recovery objectives (RTO/RPO) are defined and tested at least annually.
Critical systems are designed for high availability and failover resilience.

10. Vendor and Third-Party Security

Before engaging third-party vendors or service providers, TalentLoft performs due-diligence reviews to evaluate their security posture.

Vendors must sign data-protection agreements and meet our minimum security and privacy requirements.

We maintain an active vendor risk-management program with ongoing monitoring and periodic reassessments.

11. Employee Training and Awareness

All employees and contractors receive security awareness and privacy training during onboarding and annually thereafter.

Training includes topics such as phishing prevention, data-handling protocols, password hygiene, and incident reporting procedures.

12. Responsible Disclosure

TalentLoft welcomes input from security researchers who identify potential vulnerabilities.

If you believe you have discovered a security issue, please contact us at security@talentloft.com.

We request that you refrain from public disclosure until we have verified and resolved the issue.

13. Continuous Improvement

Security at TalentLoft is an ongoing process.

We proactively monitor emerging threats, update our defenses, and refine internal controls to ensure our systems remain resilient against new vulnerabilities.

14. Contact Information

If you have any questions or concerns about this Security Statement or Talent Loft’s information-security practices, please contact:

TalentLoft
Email: info@talentloft.com
Mailing Address:
980 Birmingham Road
Suite 501-165
Alpharetta, GA 30004