TalentLoft Privacy Policy

Effective Date: October 30, 2025

1. Our Commitment to Privacy

Your privacy is important to us. To better protect your privacy, TalentLoft provides this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.

2. Information We Collect

This notice applies to all information collected or submitted on the TalentLoft website and platform. On some pages, you can create profiles, submit requests, or register to receive materials.

The types of personal information we may collect include:

• Name and professional title

• Company name and size

• Business email address

• Company address and phone number

• IP address and geolocation data

• Browser, device, and network information

• Website usage data through cookies and similar technologies

• Any optional information you choose to provide in forms, applications, or communications with us

3. How We Collect Data

We collect information in the following ways:

a. Direct Collection

When you complete forms, register an account, submit a request, or communicate with us directly, we collect the information you provide voluntarily.

b. Automated Collection via Analytics and Advertising Partners

We partner with Microsoft Clarity, Microsoft Advertising, and Google Analytics to capture how you use and interact with our website through behavioral metrics, heatmaps, and session replays to improve and market our products and services.

These tools use first-party and third-party cookies, web beacons, and other tracking technologies to analyze usage, measure engagement, and optimize performance. The collected data helps us understand user behavior, enhance website usability, detect security anomalies, and improve marketing effectiveness.

• For more information about how Microsoft collects and uses data, visit the Microsoft Privacy Statement.

• For more information about how Google collects and uses data, visit the Google Privacy & Terms.

c. Legal Basis for Processing

We process personal data on the following legal grounds:

• Your consent, which you can withdraw at any time.

• Performance of a contract, to fulfill service requests or user interactions.

• Legitimate business interests, such as site optimization and customer engagement, provided these interests do not override your fundamental rights.

• Compliance with legal obligations.

d. Consent Management

We comply with GDPR consent standards for cookies and tracking technologies. You can manage or withdraw your consent through our cookie banner or browser settings at any time.

4. How We Use Information

We use the information you provide for the following purposes:

• Respond to your inquiries and provide customer support.

• Process transactions or fulfill service requests.

• Send administrative and service-related communications.

• Deliver marketing communications if you have opted in.

• Personalize user experiences and improve our website's functionality.

• Ensure security, detect fraud, and maintain service integrity.

• Comply with applicable laws and regulations.

Return email addresses used for correspondence are not shared with external parties except as necessary to respond or fulfill your request.

We may aggregate non-identifying information for analytics, trend analysis, and business reporting.

5. Cookie Policy Summary

Our website uses cookies and similar technologies to enhance your browsing experience and collect usage data.

Types of cookies we use include:

• Essential Cookies – Required for website functionality.

• Analytics Cookies – Measure and improve performance and usability.

• Marketing Cookies – Deliver relevant advertising and track campaign effectiveness.

You can manage your cookie preferences through our cookie consent banner or by changing browser settings. A full Cookie Policy is available on our website.

6. Sharing Your Information

We do not sell or rent personal data. We may share limited information only in the following cases:

• Service Providers: With vendors who assist in hosting, analytics, or communications.

• Legal Requirements: When disclosure is required by law, regulation, or legal process.

• Business Transfers: In the event of a merger, acquisition, or asset sale.

• Security and Protection: To prevent fraud, enforce agreements, and protect users' rights.

All service providers are bound by contractual obligations to protect your data and use it solely for the purposes specified by TalentLoft.

7. Third-Party Data Partners and Marketing Communications

When you visit or log in to our website, cookies and similar technologies may be used by our advertising or data partners (e.g., Microsoft, Google) to associate these activities with other personal information they or others have about you, including by association with your email or business address.

TalentLoft or its service providers may send communications to these addresses for business development or marketing purposes. You may opt out of such communications or advertising at any time by visiting the respective opt-out pages or emailing privacy@talentloft.com.

8. Your Privacy Rights

Depending on your jurisdiction, you may have the following rights:

• Access to the personal data we hold about you.

• Correction of inaccurate or incomplete data.

• Deletion ("right to be forgotten").

• Restriction or limitation of processing.

• Portability of your data in a machine-readable format.

• Objection to processing for certain purposes.

• Opt-out of automated decision-making or profiling.

To exercise these rights, contact us at privacy@talentloft.com or through our online request form.

9. California Residents' Rights (CCPA/CPRA)

If you are a California resident, you have specific rights under state law:

• Right to know what personal information we collect.

• Right to delete your personal information.

• Right to opt-out of sale or sharing of personal information.

• Right to non-discrimination for exercising these rights.

You can exercise these rights by contacting us or by selecting "Do Not Sell or Share My Personal Information" in the website footer.

10. International Data Transfers

If we transfer your personal data outside your jurisdiction (e.g., to the United States), we apply appropriate safeguards, including Standard Contractual Clauses (SCCs) and adequacy mechanisms approved by regulators to ensure a consistent level of protection.

11. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes described in this policy or as required by law. When determining retention, we consider the nature of the data, its sensitivity, the potential risk of harm from unauthorized use, and applicable legal obligations.

12. Data Security

We implement administrative, technical, and physical safeguards designed to protect personal data from unauthorized access, disclosure, alteration, or destruction, including:

• HTTPS encryption and secure transport (TLS).

• Encryption of data at rest in secure data centers.

• Access control and authentication procedures.

• Regular security audits, monitoring, and vulnerability testing.

13. Children's Privacy

TalentLoft does not knowingly collect or maintain personal information from individuals under 13 years of age. If we learn that such data has been inadvertently collected, we will delete it promptly.

14. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technologies, or legal requirements. Revisions will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy regularly to stay informed of how we protect your information.

15. How to Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, contact:

TalentLoft

Email: info@talentloft.com
Mailing Address:
980 Birmingham Road
Suite 501-165
Alpharetta, GA 30004